JSLD values the importance of the integrity and completeness of the scholarly record to researchers and librarians and attach the highest importance to maintaining trust in the authority of its electronic archive.

It is a general principle of scholarly communication that the editor of a learned journal is solely and independently responsible for deciding which articles submitted to the journal shall be published. In making this decision, the editor is guided by policies of the journal’s editorial board and constrained by such legal requirements in force regarding libel, copyright infringement and plagiarism.  An outcome of this principle is the importance of the scholarly archive as a permanent, historical record of the transactions of scholarship. Articles that have been publishing shall remain extant, exact and unaltered as far as is possible. However, very occasionally circumstances may arise where an article is published that must later be retracted or even removed. Such actions must not be undertaken lightly and can only occur under exceptional circumstances. In all cases, our official archives will retain all article versions, including retracted or otherwise removed articles. Such design is addressed to follow the best practice in the scholarly and library communities.  As standards evolve and change, we will revisit this design and welcome the input of scholarly and library communities.

Article withdrawal/retraction: Only used for Articles in press which represent early versions of articles and sometimes contain errors or may have been accidentally submitted twice. Occasionally, but less frequently, the articles may represent infringements of professional, ethical codes, such as multiple submission, bogus claims of authorship, plagiarism, fraudulent use of data or the like. Articles that have been accepted for publication but have not been formally published, and then found to be accidental duplicates of other published article(s) or are considered to violate JSLD ethics in the view of the editors will be withdrawn. Withdrawn means that the article content (HTML and PDF) is removed from the issue.

Occasionally a retraction will be used to correct errors in submission or publication. The retraction of an article by its authors or editor has long been an occasional feature of the learning world. Standards for dealing with retractions have been developed by several library and scholarly bodies, and this best practice is adopted for article retraction by JSLD:

• A retraction notes titled “Retraction: [article title]” signed by the authors and/or the editor is published in the paginated part of a subsequent issue of the journal and listed in the contents list.
• In the electronic version, a link is made to the original article.
• The online article is preceded by a screen containing the retraction note. It is to this screen that the link resolves; the reader can then proceed to the article itself.
• The original article is retained unchanged save for a watermark on the .pdf indicating on each page that it is “retracted.”
• The HTML version of the document is removed.

Article removal and legal limitations: In a minimal number of cases, it may be necessary to remove an article from the online database. The removal of the article will occur when the article is defamatory or infringes others’ legal rights, or when the article is, or we have good reason to expect it will be, the subject of a court order, or where the article if acted upon pose a severe health risk. In these circumstances, while the metadata (Title and Authors) will be retained, the text will be replaced with a screen indicating the article has been removed for legal reasons.

Article replacement: In cases where the article, if acted upon, might pose a severe health risk, the authors of the original article may wish to retract the flawed original and replace it with a corrected version. In these circumstances, the procedures for retraction will be followed with the difference that the database retraction notice will publish a link to the corrected re-published article and a history of the document.